That the following Code of Rules of Order shall govern the procedure of the Hubbard City Council and conduct of its members.

(1) Meetings. All meetings of the Council shall be held in the Council Chambers, unless otherwise provided for by a majority (4) vote of all members elected to City Council. Any change of meetings shall be in accordance with Ohio R.C. 121.22. All meetings, except those excluded by Ohio R.C. 121.22, shall be published. All meetings and records of Council shall be open to the public at all reasonable times.

(2) Regular Meetings. The regular meetings of Council shall be held on the first and third Monday evenings of each month, except that no regular meeting which has by resolution been adjourned; and unless otherwise especially ordered, all regular meetings shall convene at the hour of 8:00 p.m. local time. If the regular meeting falls on a legal holiday then the regular meeting shall be held on the next day following. Additionally, when the regular meeting falls the day before a Municipal primary, no meeting will be held; thereby, having only one meeting to be held the third Monday during the month of May.

(3) Committee of the Whole. In addition to meetings scheduled pursuant to subsection (18) hereof, there is hereby scheduled on the first and third Monday evenings of each month a meeting of the Committee of the Whole, except that no committee meeting shall be held which has by resolution been adjourned, and unless otherwise especially ordered, all committee meetings shall convene at the hour of 7:00 p.m. local time. If the committee meeting falls on a legal holiday then the committee meeting shall be held on the next day following. Additional, when the committee meeting falls the day before a municipal primary, no meeting will be held, thereby, having only one meeting to be held the third Monday during the month of May. The purpose of this paragraph is to schedule a meeting of a Committee of the Whole at 7:00 p.m. at the same place and on the same day of each regular meeting of City Council.

(4) Special Meetings. Special meetings may be called at any time by the Mayor, the President of Council or any three Council members upon at least twenty-four hours written notice to each member of Council, served personally on each member or left at his usual place of residence; provided, however, that no such notice shall need be served on any Councilman present at a meeting of Council at which the President of Council may give oral notice of the time and purpose of a special meeting. The Clerk of Council is hereby instructed to furnish telephone reminders to members of Council in addition to any other required notification. The above twenty-four hour notification is a courtesy only.

(5) Executive Meetings. The Mayor, or the President of Council may call an executive meeting at any time he deems necessary as in compliance with Ohio R. C. 121.22.

(6) Quorum. A majority (4) of all the members elected to the Council shall be a quorum to do business, but a less number may adjourn from day to day and compel the attendance of absent members in the manner and under such penalties as shall be prescribed by ordinance or law.

(7) Cancellation. At the request of the President of Council and with the majority (4) of all the members elected to City Council concurring to such request, the Clerk of Council shall be instructed to notify all members of Council, appropriate officials, and news media that the duly called meeting has been canceled.

(8) Absence. Any Councilman who cannot attend a special or regular meeting shall notify the President of Council, Mayor, Clerk of Council or Police Department. The President of Council shall state the reason of any absent Council member if known. However, a majority of the members present (4) at Council may excuse any such member from attendance of any regular meeting upon submitting a valid reason. When so excused, no reduction in salary as herein provided shall be made for such member's failure to attend. The Mayor, Law Director, Treasurer, Auditor, and Directors of all departments shall be required to attend the regular meetings of Council and shall be provided with seats on the floor of Council. The attendance of the Chief of Police and Fire Chief as well as heads of various other departments shall only be required in the event of the absence of the respective Directors (Service and Safety). They shall be required at any such meeting to answer questions relating to the affairs of the City under their respective supervision and control as may be put to them by any member of Council. The Directors and other officials shall be entitled to take part in the discussion on all questions relating only to their respective departments.

(9) Voting. Every member present shall vote on all questions upon the call of yeses and noes unless such member(s) has a financial or other interest related in any manner whatsoever to the subject matter involved or unless such member(s) is excused from such vote by the unanimous consent of the rest of the members of Council. Any member of Council present who refuses to vote in the manner set forth herein shall be guilty of contempt of Council and may be censured by a majority vote of the rest of the members of Council.

(10) Roll Call. Every member shall be in his seat at the time of Roll Call; otherwise, he shall not be recorded as present except upon special order of the Council.

(11) Clerk of Council. Council shall choose a Clerk and such other officers and employees as may be deemed necessary and fix their compensation. The Clerk shall keep a proper file of all papers and documents which are a part of the transactions of Council, and all orders of Council, and shall make such records available to the public, verbatim. In the event of the absence of the Clerk of Council, the President of Council is hereby charged with the duty of finding a temporary replacement for such Clerk at the rate of twenty-five dollars ($25.00) per meeting only; or at the rate of fifty dollars ($50.00) for meeting including preparation of the final copy of the minutes of the meeting.

(12) Presiding Officer. The President of Council, and in his absence, the President Pro Tempore, shall preside over the meeting of Council. In the absence of the President of Council, the President Pro Tempore shall call Council to order; and, if after the roll is called and a quorum (4) is present, the President Pro Tempore shall preside until the President appeals, and shall discharge all the duties and be clothed with all the powers of the President as such presiding officer during his absence. The provisions of the Ohio Revised Code shall govern this subsection, it being the intention of Council that this subsection, not be governed by Robert's Rules Revised.

A. In the absence of both the President of Council and the President Pro Tempore, Council may appoint another of its members to act temporarily as a Presiding Officer. The Presiding Officer shall call all meetings of Council to order at the hour appointed and shall proceed with the order of business. If a quorum is present, he shall give the members an opportunity to correct the journal of the previous meeting following a reading thereof by the Clerk. In the absence of any objections or corrections, the minutes shall stand approved. A reading of the minutes of the previous meeting may be dispensed with when the Clerk has furnished each member of Council with a written copy of the minutes of the prior meeting at least twenty-four hours before the meeting at which they are to be read.

B. The President, or anyone acting in his stead, shall preserve order and decorum, prevent clashes of personalities or the impugning of members or motives, confine members in debate to the question under discussion and shall decide all points of order subject to an appeal to the Council. While Council in in session, the members, must preserve order and decorum and a member will neither, by conversation nor otherwise, delay or interrupt the proceedings or the peace of Council or disturb any member while speaking or refuse to obey the orders of the Council or its presiding officer, except as otherwise permitted herein.

Any individual making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing Council shall be forthwith, by the presiding officer, barred from further audience before the Council, unless permission to continue be granted by a majority vote of the Council.

(13) Enforcement of Decorum. The Chief of Police, or such member or members of the Hubbard Police Department as the Chief of Police shall designate, shall be the Sergeant-at-Arms of the Council meetings. He, or they, will carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting.

(14) Right of Appeal. Any member may appeal to Council from the ruling of the Presiding Officer, and if the appeal is seconded, the member making the appeal may briefly state his reason for the same, and the Presiding Officer may briefly state his ruling but there shall be no debate on the appeal and no other member shall participate in the discussion. The Presiding Officer shall then put the question, "Shall the decision of the Chair be sustained?" If a majority of the members present vote yes, then the ruling of the Chair is sustained; otherwise, it is overruled.

(15) Order of Business. The business of all regular meetings of the Council shall be transacted in the following order, unless the Council by a three-fourths (6) vote shall suspend the rules and change the order:

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL OF MEMBERS

ACCEPTANCE OF MINUTES

COMMUNICATIONS

REPORTS OF STANDING COMMITTEES

Finance

Safety

Utilities and Sewers

Streets and Sidewalks

Community and Economic Development

Recreation

Planning and Zoning

REPORTS OF SPECIAL COMMITTEES (Cemetery Board Meetings)

REPORTS OF CITY OFFICIALS

MAYOR'S REPORT

PUBLIC HEARING

UNFINISHED OR OLD BUSINESS

MISCELLANEOUS BUSINESS

PUBLIC ADDRESS TO COUNCIL ON AGENDA ITEMS

NEW BUSINESS INCLUDING REQUESTS FOR LEGISLATION

ORDINANCES AND RESOLUTIONS

PUBLIC ADDRESS TO COUNCIL ON NONAGENDA

ITEMS (MUST BE COUNCIL RELATED SUBJECT

OR MATERIAL)

ADJOURNMENT

The Council shall conduct its meetings based on the agenda prepared by the Clerk of Council, at the direction of the President of Council, in compliance with the foregoing "Order of Business". Except in the case of an emergency, a written agenda will be distributed by the Clerk of Council to all council members and elected officials no later than the Thursday last preceding the regular scheduled city council meeting. In preparing the agenda for each city council meeting, the clerk shall only place thereon all matters received for such purposes by 4:00 p.m. local time of the last Wednesday preceding the next scheduled council meeting. The Clerk shall keep and shall place on the agenda for the next regular council meeting (which is not the regular meeting following the Thursday when the agenda is prepared, but rather, the second regular meeting next after preparation of the agenda), or special meeting if applicable, all matters or materials received after 4:00 p.m. the Wednesday last preceding the next regular scheduled city council meeting.

Included with, or attached to, the agenda distributed by the Clerk of Council pursuant to the last preceding paragraph will be the following: minutes of the previous regular city council meeting; the reports of city council committees; correspondence receiving by city council; reports, documents or material received by other city committees, boards, or commissions; legislation in the possession of the Clerk of Council which has not already been provided to City Council by the Clerk of Council or the law director.

(16) Committee Meetings. A majority (2) of the members of the committee shall constitute a quorum for the transaction of business. Meetings shall be called by the Chairman, or by a majority of members of a committee, and notice thereof must be given to each member of the committee and notification to the public as prescribed in Ohio R. C. 121.22. The members of the standing committees of Council will hold their regularly scheduled committee meetings in the City Building at 7:30 p.m. preceding regularly scheduled meetings, unless otherwise called, of Council and comply with Ohio R. C. 121.22.

(17) Standing Committees. Not later than the second meeting of the Council after its organization, the President of Council shall appoint standing committees of three members each, of whom the first named shall be Chairman. The names of the committees and the subject matters which shall be referred to them shall be as follows:

A. Committee on Finance. To which shall be referred all ordinances, resolutions, and other matters relating to finances, indebtedness appropriations, and the payment of monies not provided by previous legislation; taxation and all matters pertaining to the Department of Audit and Finance, the standardization of salaries and wages, Civil Service, and pensioning of employees; also all resolutions and other matters pertaining to the County, State, or Federal legislation affecting the City; all initiative, referendum and recall petitions; all matters relating to courts, enforcement ordinances imposing fines, penalties, forfeitures, or imprisonment; printing and advertising.

B. Committee on Streets and Sidewalks. To which shall be referred all ordinances, resolutions, and other matters pertaining to street improvements, maintenance, and repair, street cleaning, waste collection, and disposal, street improvement assessments, and street vacatings; in addition to all ordinances, resolutions and other matters pertaining to sidewalk improvements, maintenance and repair.

C. Committee on Safety. To which shall be referred all matters pertaining to the Police and Fire Departments, traffic regulations, smoke abatement, nuisances, and matters pertaining to inspection of buildings, public health, and general welfare.

D. Committee on Utilities and Sewers. To which shall be referred all ordinances, resolutions, and other matters pertaining to existing and proposed franchises, and all other matters relating to electric light and power, telephone, and gas; transportation, City water supply, purification and distribution system; and all matters pertaining to street lighting; in addition to all ordinances, resolutions, and other matters relating to storm and sanitary sewer systems, additions, repairs, and improvements thereto; sewage disposal and sewer improvement assessments.

E. Committee on Recreation. To which shall be referred all ordinances and resolutions, and other matters relating to the acquisition, construction, maintenance, and repair of parks, lands, and buildings.

F. Committee on Community and Economic Development. To which shall be referred all ordinances, resolutions, and other matters pertaining to the development of the City.

G. Committee on Planning and Zoning. To which shall be referred all ordinances, resolutions, and other matters pertaining to the City Planning, Building Code, and Zoning Regulations.

(18) Committee of the Whole. When Council shall decide to go into Committee of the Whole, Council shall appoint a Chairman to preside, and the Presiding Officer of Council shall leave the Chair. The Rules of Council, insofar as practicable, shall be observed in the Committee of the Whole, except that no limit shall be placed on the frequency of speaking, that the yeses and noes shall not be taken, that a motion to rise and report progress shall always be in order and shall be decided without debate.

(19) Reports of City Officers. All reports from City officers suggesting or recommending action by Council shall, unless otherwise ordered by Council, be referred to the appropriate committee for consideration and report, which shall be made without unnecessary delay.

(20) Reports. No ordinance, resolution, petition, or other matter referred to a committee for action shall be approved or disapproved and reported out of committee until it shall first have been considered at a committee meeting called as provided herein. When a majority of a committee has reported, the minority may present a minority report. A majority vote (4) of Council may lift an ordinance or resolution out of committee, regardless of committee action.

(21) Form of Ordinance. The enacting clause of all ordinances shall be: "BE IT ORDAINED by the Council of the City of Hubbard, Ohio."

Form of Resolution. The enacting clause of all resolutions shall be "BE IT RESOLVED by the City Council of Hubbard, Ohio."

(22) Legislation. Requests for the preparation of legislation shall be made by any Councilman at a meeting duly called to order. Legislation shall be prepared and made available to the Council twenty-four hours preceding Council meetings. Council, by three-fourths vote, may waive the application of this rule. All ordinances shall be prepared by the Law Director, only after a written request for the requested legislation is presented to the Law Director along with all relevant information required to prepare said legislation. Written requests shall be on a form prepared by the Law Director. No ordinance, resolution, legislation or documents shall be prepared for presentation to the Council unless ordered by a majority vote (4) of Council. Ordinances, resolutions, and other matters of subjects requiring action by the Council must be introduced and sponsored by a member of the Council, and any councilman may assume sponsorship thereof by moving that such ordinances, resolutions, matters or subjects be adopted; otherwise, they shall not be considered.

(23) Appropriation Ordinances. Each ordinance making appropriations shall be confined to the subject of the appropriation. No money shall be appropriated except by ordinance. All ordinances for fixing a tax rate, the appropriation of money, the issuance of bonds, the transfer of money to any fund, or the payment of claims, all resolutions or ordinances whereby the City shall become liable for the payment of any money, shall be referred without debate to the Finance Committee for consideration and report, unless this requirement shall be suspended by three-fourths vote of all members of Council. The vote on each suspension shall be taken by yeses and noes and entered on the record.

(24) Adoption. Each ordinance and each resolution and all other matters requiring a vote of the City Council shall require for their adoption a majority vote (4), unless otherwise prescribed by law, of all the members elected. The vote on their adoption shall be taken by yeses and noes and entered on the records of the meeting except as otherwise provided in these rules.

Each ordinance and resolution shall have three separate readings, which may be by title only, unless otherwise prescribed by law, but the second and third reading shall never be had on the same day, provided that the legislative authority may dispense with this rule by a vote of at least three-fourths its members. When the committee to which an ordinance has been referred shall report such ordinance to Council at a subsequent meeting, the ordinance shall stand for final action in accordance with the report of the committee, notwithstanding that such committee reports an amended or substituted ordinance, provided that such amendment or substitution is germane to the ordinance or originally referred to such committee.

Each ordinance and resolution, once passed, shall be posted or published by the Clerk of the Hubbard City Council. If a summary of an ordinance or resolution is published, the publication shall contain notice that the complete text of each such ordinance or resolution may be obtained or viewed at the office of the Clerk of the City Council of Hubbard, Ohio and may be viewed at any other location designated by the legislative authority of the municipal corporation.

(25) Right of the Floor. When any member of Council, Mayor, City Law Director, or other official is about to address Council, he shall respectfully address himself to the Presiding Officer, and shall confine himself to the question under debate, avoid personalities and refrain from impugning the motives of any other person's argument or vote.

No person except members of the Council, Administration officers named in subsection (7) hereof, reporters for the press and persons invited by the Mayor or by vote of the Council shall be admitted within the bar of the Council Chambers.

(26) Vote. On the passage of each ordinance and each resolution, the vote shall be taken by the yeses and noes, entered in full upon the records and written or typed in the Official Journal. On any other question of the yeses and noes shall be entered upon the records, on the request of any member seconded by one other member. Before the announcement of the vote on any measure, the Clerk shall read the votes so taken upon the demand of any members. The roll call vote shall begin with those members making the motion and the second to said motion.

Each ordinance, resolution or other matter requiring by these Rules or by law a vote of the Hubbard City Council shall be separately read and separately voted upon. At no time shall a single vote be taken on more than one ordinance and/or one resolution.

(27) When a question is before the Council no motion shall be entertained except the following:

A. To adjourn.

B. To fix the hour of adjournment.

C. For the previous question.

D. To lay on the table.

E. To postpone to a certain day.

F. To postpone indefinitely.

G. To refer to a committee.

H. To amend.

These motions shall have precedence in the order indicated above. Any such motion, except a motion to amend, shall be put to a vote without debate.

(28) Reconsideration. After the decision of any question, any member who votes with the majority may move a reconsideration of any action at the same or at the next succeeding meeting. No motion to reconsider shall be made more than once on any motion and such motion shall require a majority vote (4) of all members elected to Council in order to prevail.

(29) Withdrawal of Motions. Any motion may be withdrawn by the maker with the consent of the seconder before it has been amended or voted upon.

(30) Addressing Council. Any individual who wants to appear and speak before City Council shall be permitted to do so for three (3) minutes, upon approval and recognition by the President of Council, subject to the following conditions:

A. Each person addressing City Council shall step to the microphone in the front of the rail, shall give his or her name and residence address in an audible tone of voice for the record.

B. Any person addressing City Council shall direct all questions to the President of Council, who shall direct said questions to the proper committee or committee chairperson.

C. Any member of Council may defer to another member of Council or City Official in answering said questions, with the permission of the President of Council.

D. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of Council, without permission of the President of Council.

E. The Clerk of Council shall keep the time of each individual speaking to Council and shall notify the presiding officer at the expiration of each speaker's time.

(31) Use of Council Chambers. The Council Chambers shall be used only for the meetings of Council or committees thereof, except where the Council by vote authorized the use of it by persons other than City officials. The Mayor may permit other authorized parties at his discretion, to use the Council Chambers on public business when not in use by the Council or Committees.

(32) Suspension of Rules. Any provision of these rules may be suspended at any meeting of Council by a three-fourths (6) vote of all the members elected, except when a greater number is required by law or by the rules. The vote on such suspension shall be taken by the yeses and noes and entered on the records.

(33) Amending Rules. These rules may be amended or new rules adopted by a majority (4) vote of all the members of Council on the report of a committee, provided the proposed amendments or new rules shall have been referred to such committee at a preceding meeting.

(34) Resignation. The resignation of a member of Council shall not take effect until the same has been accepted by a majority vote of the members of Council, exclusive of the person tendering the resignation.

(35) Notification of the News Media. Members of the press will be informed if Council is to hold an official special meeting or work session as prescribed in Ohio R. C. 121.22.

(36) Other Rules. Except as herein otherwise provided, the proceedings of Council shall be governed by Robert's Rules Revised, and it shall be the duty of the Presiding Officer to adhere to and enforce such rules together with the rules herein set forth.

(37) Rules for the Notification of the Public and the News Media of Public Meetings.

A. Purpose and Applicability. Pursuant to Ohio R.C. 121.22(F) the following Rules for Notification of the Public and the News Media of Public Meetings are hereby adopted by the City for the purposes of:

1. Establishing a reasonable method for any person to determine the time and place of all regularly scheduled meetings and the time, place and purpose of all special meetings;

2. Making provisions for giving advance notice of special meetings to the news media that have requested notification; and

3. Making provisions for persons to request and obtain reasonable advance notification of all meetings at which any specific type of public business is to be discussed.

These rules apply to meetings of each Municipal body of the City, as defined in subsection (38)E. hereof, and are in addition to any other applicable legal requirements as to notices to members of a Municipal body or to others in connection with specific meetings or specific subject matters.

B. Notice of Regular and Organizational Meetings; Adjourned Meetings.

1. The Clerk shall post a statement of the time and place of the regular meetings of each Municipal body for each calendar year, not later than the second day preceding the day of the first regular meeting (other than the organizational meeting) of the calendar year of that Municipal body. The Clerk shall check at reasonable intervals to ensure that such statement remains so posted during such calendar year. If, at any time during the calendar year, the time or place of regular meetings or of any regular meeting is changed on a permanent or temporary basis, a statement of the time and place of such changed regular meetings or meeting shall be so posted by the Clerk at least twenty-four hours before the time of the first such changed regular meeting.

2. The Clerk shall post a statement of the time and place of any organizational meeting of a Municipal body at least twenty-four hours before the time of such organizational meeting.

Upon adjournment of any regular or special meeting to another day, the Clerk shall promptly post notice of the time and place of such adjourned meeting.

C. Notice of Special Meetings.

1. Except in the case of a special meeting referred to in subsection E.4. hereof, the Clerk shall, not later than twenty-four hours before the time of a special meeting of a Municipal body, post a statement of the time, place and purposes of such special meeting.

2. The statement referred to in subsection D.1. hereof and notifications referred to in subsection E. hereof shall state such specific or general purpose or purposes then known to the Clerk to be intended to be considered at such special meeting and may state, as an additional general purpose, that any other business may properly come before such Municipal body at such meeting may be considered and acted upon.

D. Notice to News Media of Special Meetings.

1. Any news medium organization that desires to be given advance notification of special meetings of a Municipal body shall file with the Clerk a written request therefor. Except in the event of an emergency requiring immediate official action, as referred to in subsection E.4. hereof, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purposes of such special meeting is given to the news media that have requested such advance notification in accordance with subsection E.2. hereof.

2. News media requests for such advance notification of special meetings shall specify the Municipal body that is the subject of such request, the name of the requesting organization and the name and address of the person to whom written notifications to the requesting organization may be mailed, telegraphed or delivered. Any such request shall be effective for six months from the date of filing with the Clerk or until the Clerk receives written notice from such requesting organization canceling or modifying such request, whichever is earlier. Each requesting organization shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied upon by the City, the Municipal body that is the subject of such request and the Clerk.

3. The Clerk shall give oral or written notification, or both, as the Clerk determines to be necessary, to the news media organizations that have requested advance notification in accordance with subsection E.2. hereof, of the time, place and purposes of each special meeting, at least twenty-four hours prior to the time of such special meeting.

4. In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. Any one or more of the persons calling such meeting, or the Clerk on their behalf, shall immediately give oral or written notification, or both, as the person giving such notification determines to be necessary, of the time, place and purposes of such special meeting to such news media organizations that have requested such advance notification in accordance with subsection E.2. hereof. The minutes or the call, or both, of any such special meeting shall state the general nature of the emergency requiring immediate official action.

E. Notification of Discussion of Specific Types of Public Business.

1. Any person, upon written request and as provided in this section, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed. Such person may file a written request with the Clerk specifying: the person's name and address and telephone number at or through which such person can be reached during and outside of business hours; the specific type of public business the discussion of which the person is requesting advance notifiation; the Municipal body that is the subject of such request; and the number of calendar months, not to exceed six months, which the request covers.

Such request may be canceled by request from such person to the Clerk. Each such written request must be accompanied by cash, or a check or money order payable to the Clerk in the amount of five dollars ($5.00) for each month covered by the request, which amount has been determined by Council to represent a reasonable fee to cover the costs of providing such advance notification. Such requests may be modified or extended only by filing a complete request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects and such request may be conclusively relied upon by the City, the Municipal body that is the subject of the request and the Clerk.

2. The Clerk shall give such advance notification requested pursuant to subsection F.1. hereof as the Clerk deems necessary. The contents of a written notification requested pursuant to subsection F.1. hereof may be a copy of the agenda of the meeting.

F. General Notification Regulations.

1. Any person may visit or telephone the office of the Clerk, to determine, based on information available at that office, the time and place of regular meetings; the time, place and purposes of any then known special meetings; and whether the available agenda of any such future meeting states that any specific type of public business, identified by such person, is to be discussed at such meeting.

2. Any notification required to be given by the Clerk under the provisions of this section may be given by any person acting on behalf of or under the authority of the Clerk.

3. A reasonable attempt at notification shall constitute notification in compliance with this section.

(38) Definitions. As used in these Rules, words are to be interpreted in their usual meaning. More specifically, as used in these Rules:

A. "Voting". Majority of all elected officials shall mean four (4) votes.

Two-thirds shall mean five (5) votes.

Three-fourths shall mean six (6) votes.

B. "Clerk" means the Clerk of Council.

C. "Day" means calendar day.

D. "Meeting" means any prearranged discussion of the public business of a Municipal body by a majority of the members of the Municipal body.

E. "Municipal body" means any of the following:

1. City Council;

2. The Board of Control;

3. Assessment Equalization Boards;

4. The Planning Commission;

5. The Board of Zoning Appeals; and

6. The Civil Service Commission.

F. "Oral notification" means notification given orally, either in person or by telephone, directly to the person for whom such notification is intended, or by leaving an oral message for such person at the address or at the telephone number of such person as shown on the records kept by the Clerk pursuant to this section.

G. "Post" means to display copies thereof in not less than five (5) of the most public places in the municipal corporation, for a period of not less than fifteen (15) days prior to the taking effect thereof. Posting shall be at the Hubbard Sparkle Market, the Hubbard Public Library, the Hubbard City Administration Building, the Hubbard Police Station and Carano's Market.

H. "Published" means advertisement into a newspaper of general circulation in the City of Hubbard, Ohio, at least once a week for two (2) consecutive weeks.

I. "Special meeting" means a meeting which is neither a regular meeting nor an adjournment of a regular or special meeting to another time or day as referred to in section "D." and "E".

J. "Written notification" means notification, in writing, mailed, telegraphed or delivered to the address of the person for whom such notification is intended, as shown on the records kept by the Clerk pursuant to this section, or in any way delivered to such person. If mailed by first class mail, deposited in a U.S. Postal Service mailbox not later than the second day preceding the day of the meeting to which such notification refers, provided that at least one regular mail delivery day falls between the day of mailing and the day of such meeting.

(Ord. 7-98. Passed 3-2-98.)